Terms and conditions

Terms and Conditions

Welcome to the Scottish Aspen website.  If you continue to browse and use this website you are agreeing to comply with and be bound by the following Terms & Conditions.  Together with our privacy policy, these govern your use of the website.

The terms “Scottish Native Woods”, “us” and “we” refer to the owner of the website.  The term “you” refers to the user or viewer of the website. The use of the website is subject to the following terms of use:

  • The content of the pages of this website is for your general information and use only.  It is subject to change without notice.
  • Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose.  You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.
  • Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable.  It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.
  • This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics.  Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions.
  • All trademarks reproduced in this website, which are not the property of, or licensed to the operator, are acknowledged on the website. Unauthorised use of this website may give rise to a claim for damages and/or be a criminal offence.
  • From time to time this website may also include links to other websites.  These links are provided for your convenience to provide further information.  They do not signify that we endorse the website(s).  We have no responsibility for the content of the linked website(s).
  • You may not create a link to this website from another website or document without our prior written consent.
  • Your use of this website and any dispute arising out of such use of the website is subject to the laws of Scotland, England and Wales.

Policy on User Content

We reserve the right to remove content uploaded by registered users at our discretion.

All content uploaded by registered users should be appropriate and relevant.  Anything that is abusive, indecent, unlawful or defamatory will not be displayed.

Individuals are personally liable for content they submit.  E-mail addresses will not be displayed.

Please note that user content will be limited to a maximum of 500 words.


Privacy policy

This page explains how we will use any information you give to us through our website, and the ways in which we protect your privacy.

The Data Protection Act

Scottish Native Woods is a data controller under the Data Protection Act. Under the Act, we have a legal duty to protect any information we collect from you. We will safeguard your data, and keep strict security standards to prevent any unauthorised access to it. We do not pass on your details to any third party unless you give us permission to do so.

What information do we collect?

We collect different kinds of information from visitors to our website:

  • records of Aspen stands (GIS data, notes and photos)
  • feedback
  • requests for information
  • registration details for some areas of the site
  • and site usage information from log files.



You can send us your feedback directly through the website or by e-mail, post or phone.  If you use the website form you do not need to give any personal information unless you wish a response from us.  We do not pass on any of your personal information outside our organisation when dealing with your enquiry.  We will not use any information you supply for any other purpose without first seeking your permission.

Registration details

Although most of our site does not require you to register there are a few areas which do.  The details you supply will only be used for these purposes unless you give us permission for other uses (for example to be included in mailing lists).

Submitting a record for the Aspen Map

We need to record your personal contact details to be able to respond to your record, if needed.  If you use the Submit a Record form on the website the minimum personal information required from you is an e-mail address and a telephone number.  We will not reveal your personal information to anyone outside our organisation when dealing with your enquiry, unless you have given us permission to do so.  We will not use any information you supply for any other purpose without your permission.
If you register an interest in receiving regular updates from the site your details will be kept indefinitely.  You have the option to check the details supplied by you, to update these details, or to remove your name from any mailing lists by contacting us.

Cookies and Log Files

Cookies are pieces of data that can be automatically created on your computer when you visit a website.  We do use cookies in some parts of this site but only to help you to use the site.  We do not collect any information about you using cookies.

Log files allow us to record visitors' use of the site which we use to make changes to the layout of the site and to the information in it, based on the way that visitors move around it.  Log files do not contain any personal information about you or information about which other sites you have visited.

This website uses Google Analytics, a web analytics service provided by Google, Inc. ("Google").  Google Analytics uses "cookies", which are text files placed on your computer, to help the website analyze how users use the site.  The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States.  Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage.  Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf.  Google will not associate your IP address with any other data held by Google.  You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website.  By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

Links to other sites

www.scottishaspen.org.uk contains links to other websites.  This privacy policy applies only to our site, so you should always be aware when you are moving to another site and read the privacy statement of any site which collects personal information.  We do not pass on any personal information you have given us to any other site.

Access to your information and contacting us

You can change your registration information by contacting us.  If you wish to see our records of any correspondence you have sent to us, or if you have a query or complaint about this policy or about the site, you can contact us by e-mail, phone or post.

If this privacy policy changes in any way, we will update this page.  Regularly reviewing this page ensures you are always aware of what information we collect, how we use it and under what circumstances, if any, we will share it with other parties.

Date of last review: 17 December 2010